Examiner of Titles

Any transfers or conveyances with a Power of Attorney will need approval. Corporate trustees do not require the affidavit of attorney in fact, but they still need Examiner approval prior to recording.

General requirements

• All documents submitted must be originals or certified copies.
• Certified copies should not be taken apart.
• Proofread all documents and check that the acknowledgement/verification is complete and in the correct form.

Avoid common errors
To avoid common errors, before you submit your attorney-in-fact deed, power of attorney and affidavit of attorney-in-fact, check to make sure:

• The acknowledgement is in the representative capacity format “______ as attorney-in-fact for ______"). (Minnesota Statute 358.52).
• Paragraph 1 of the affidavit is filled in with the correct date of the power of attorney. (Minnesota Statute 523.17, Subdivision 1) (UCB Form 100.2.1 - PDF)
• The affidavit is signed and verified the same day or after the deed is dated or acknowledged, whichever is later. Example: deed is dated January 1; deed is acknowledged January 4; the affidavit must be signed January 4 or later.
• If a successor attorney-in-fact is acting, you are submitting the additional affidavit (Minnesota Statute 523.16) (UCB Form 100.2.2 - PDF)​.

Claim made by a person with any interest in registered land arising or created after the date of original registration, which does not appear of the certificate of title.

General requirements

• All documents submitted must be originals or certified copies.
• Certified copies should not be taken apart.
• Proofread all documents and check that the acknowledgement/verification is complete and in the correct form.

Avoid common errors
Per Minnesota Statute 508.70, see UCB Form 40.7.1 - PDF)

To complete the transfer of property rights from a Transfer on Death Deed after the grantor owner's death, the beneficiary must file an Affidavit of Identity and Survivorship on Death Deed in the county where the land is located.  The affidavit must contain details about the deceased grantor owner, all beneficiaries, surviving or deceased, a legal description of the real estate, recording information from the Transfer of Death Deed, and the address of the individual or entity who should receive future tax statements.

In addition to the affidavit, include an official (certified) copy of the grantor owner's death certificate and a clearance certificate from the Minnesota Department of Human Services.  See Affidavit of Identity and Survivorship for Transfer on Death Deed.

A trustee's deed is a deed to be executed by a person serving as a trustee in their appointed capacity. Only individual and testamentary trust deeds need examiner's approval. Approval is not required for corporate (bank) trust deeds.

General requirements

• All documents submitted must be originals or certified copies.
• Certified copies should not be taken apart.
• Proofread all documents and check that the acknowledgement/verification is complete and in the correct form.

Avoid common errors
Before you submit your trustee's deed, certificate of trust and affidavit of trustee, check to make sure:

• The affidavit is signed and verified the same day or after the deed is dated and executed, whichever is later. Example: Deed is dated Jan. 1; deed is acknowledged Jan. 4; the affidavit must be signed Jan. 4 or later.
• The affidavit has the correct date (and recording information if already recorded) of the certificate of trust.
• Paragraph 3 of the affidavit is filled in with information about the trustee's deed you want to file. The three blanks are for the grantor, grantee and date of the trustee's deed.
• You are using the current statutory forms for the certificate of trust, see UCB Form​ ​90.1.1 - PDF if the trustee is an individual, or UCB Form 90.1.2 - PDF if the trustee is a business entity (Minnesota Statute 501C.1013).
• You are using the current statutory form for the affidavit of trustee, see UCB For​m 90.1.1 - PDF for an inter vivos trust, or UCB Form 90.1.4 - PDF for a testamentary trust (Minnesota Statute 501C.1014)
  

Registers Abstract real estate, converting the land out of the Abstract system into the Torrens system. To register title of land and bring it under the Torrens System, a District Court action must be brought in accordance with Minnesota Statute Chapter 508. The process for an initial registration is complex real estate law, and we recommend you hire an experienced attorney to assist you.  

As the petitioner in a proceedings subsequent, it is your responsibility to provide a copy of your filed petition to our office.

An examiner's directive is a written directive to the registrar of titles directing the registrar to take action that affects a Certificate of Title or the memorials thereon. Directives are issued based on the Examiner’s statutory authority to administratively affect or transfer title and can include corrections to a name on the Certificate of Title or removal of certain memorials.

Name Change Affidavit (Minnesota Statute 508.71, Subd. 3​)
Name Change Affidavit Templa​te
Directive Request Form