Recording Property Documents

Dakota County maintains the property records (mortgages, liens, deeds, etc.) for all parcels located within the county. Go to the Minnesota Department of Commerce for Minnesota Uniform Conveyance Forms regarding property records. 

Dakota County does not provide assistance in the completion of legal forms, nor does the county assume any liability for persons who attempt to complete legal documentation on their own.

Property Records research area ​now open — appointments encouraged

Property Records strongly encourages customers to schedule appointments to avoid long wait times and promote physical distancing. There are a limited number of terminals, so priority access will be given to customers with scheduled appointments.

Customers can reserve a 45-minute on-site appointment in the Property Records Research Area at the top of each hour from 8 a.m.-3 p.m.

• To schedule an appointment:  Call 651-438-8476
• For research-related questions:  Call 651-438-4355

When you arrive for your appointment, please call 651-438-8476 to notify a Records staff person.

For customers interested in accessing documents remotely, please email records@co.dakota.mn.us for subscription information to RecordEase Web Subscription.

The following guidelines apply:

• Masks are encouraged for people not yet fully ​vaccinated​.​
  
• Dakota County has provided signs and markings on the floor for physical distancing.  Please following these guidelines.
• If you have had a fever of 100.4 degrees Fahrenheit or higher, shortness of breath, muscle aches, sore throat, or a new or increased cough in the last seven days OR if you have had close contact with someone who was diagnosed or suspected to have COVID-19 within the last 14 days, please do not visit a county facility.  If you display these symptoms during your appointment, you will be required to leave the facility.

Abstract vs. Torrens

Minnesota has two land record systems — Abstract and Torrens. When an Abstract property is sold, a title company must do a thorough title search to look for any documents referring to the property.

Torrens properties have a Certificate of Title that gives conclusive proof of ownership — with some exceptions. It consolidates records into a single document.

Most property in Dakota County is Abstract property, but owners may convert property from Abstract to Torrens through land registration. 

Dakota County Property Taxation & Records
Attn: Document Recording
1590 Highway 55
Hastings, MN 55033

Please include a cover letter describing the contents, a self-addressed stamped envelope, and either a toll-free telephone number or a telephone number we can call collect if there are problems.

Military discharge papers available (DD214)

If the military release is yours and it was recorded in Dakota County after your discharge, you may obtain a copy.  Federal regulations and data privacy rules require that military separations be available only to the veteran or those with a tangible interest (spouse, family member, etc). The documents are free to residents with tangible interest.

Well Disclosure Certificates

All transfer deeds — including Contracts for Deed — require:

A completed well disclosure certificate  and a $50 fee, OR

One of the following statements that apply must appear on the deed:

1. “The Seller certifies that the seller does not know of any wells on the described real property." OR
2. “I am familiar with the property described in this instrument and I certify that the status and the number of wells on the described real property have not changed since the last previously filed well disclosure certificate."

Getting original documents back

All original documents will be mailed back to the submitter of the document in 1–2 weeks.

Removing liens

For almost every type of document that places a lien on real estate, a related recordable document (such as a satisfaction) reverses the original action. These are called releases, satisfactions, terminations or cancellations. The lien and the satisfaction remain as a permanent record on the property. Find blanks lien release forms on the State of Minnesota Commerce Department website.

Find out more about your property

Go to Dakota County's Property Information Search to find property details, tax statements, valuation notices and property sketches. After entering the site, click OK and enter your parcel ID number or your house number from your address. Click on the map layer icon in the upper right corner to check if your property is Abstract or Torrens.